Associate Director of Human Resources

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Position Summary

The Associate Director of Human Resources will manage, coordinate, execute, and maintain duties relating to benefits, payroll, onboarding, employee relations, and key vendor relationships for administration.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the organization.

Reports To

  • General Counsel

Essential Functions

  • Administer HR policies and programs, including but not limited to benefits, insurance plans, HRA, COBRA, commuter plans, disability claims, open enrollment, and compliance regulations.
  • Manage HR information systems, time & attendance systems, and payroll.
  • Manage retirement plans, perform nondiscrimination testing, and liaise with the legal department on amendments to plans.
  • Maintain knowledge of federal, state, and local laws and regulations relating to all aspects of the employee life cycle. Ensure compliance with such laws, in coordination with legal department.
  • Assist with maintenance and timely updates of Employee Handbook and corresponding state supplements.
  • Onboard and process new hires for payroll and benefits and manage all related processes related to employee lifecycle.
  • Create an inviting and cohesive employee experience.
  • Engage with employees to provide guidance on benefits, job function, and related needs.
  • Assist with oversight of performance management program.
  • Recommend new approaches, policies, and procedures to ensure continual improvement of the HR department and the impact of its initiatives.
  • Partner with legal, finance, and senior management in developing HR goals, objectives, and systems.
  • May be assigned other tasks and duties related to job responsibilities.

Education Requirements

  • Bachelor's degree.
  • Master's degree preferred.
  • SHRM certification preferred.

Skills and/or Experience Required

  • At least 3-5 years in Human Resources.
  • Demonstrated experience in recruiting new talent and maintaining employee performance management system.
  • Good business writing and communication skills, with the ability to effectively present information to legal counsel, top management, and staff.
  • High level of discretion and professionalism.
  • Strong interpersonal skills.
  • Team player.
  • Experience with project management.
  • Excellent attention to detail, responsiveness, and creative problem-solving skills.
  • Skilled at multi-tasking.
  • Able to organize, prioritize, and execute responsibilities in the face of conflicting priorities or unexpected situations.
  • Knowledge of existing HR information systems/platforms (e.g., ADP, Salesforce, Replicon) and ability to quickly learn and manage new systems.
  • Proficiency in using the Microsoft Office Suite of programs, in particular Word and Excel.

Physical Demands

  • Regularly required to speak clearly and hear the spoken word well.
  • Regularly required to physically operate routine office equipment such as telephones, computers, and mobile devices.
  • Regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens.

Work Environment

  • Noise level is consistent with levels usually present in an office environment.
  • Hazards present are consistent with those common to an office environment.
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