Legal Assistant/Paralegal

UJA Federation of New York




Position Summary: Are you interested in working with an in-house legal team at a world-renowned charity?

The Administrative Assistant/Paralegal provides administrative and paralegal support to two senior staff attorneys in the Legal Department. This position offers the wonderful opportunity to serve as a liaison between UJA-Federation attorneys and other departments in the organization, while supporting the work of the largest local philanthropy.

Major Responsibilities:

  • Type and compose routine correspondence, legal documents, letters, and new forms.
  • Act as liaison between attorneys, staff, and lay leaders.
  • Assist attorneys in preparing contracts and managing other legal matters.
  • Handle heavy telephone and e-mail traffic.
  • Maintain physical and electronic files for the Legal Department.
  • Maintain calendars, document logs and project lists for attorneys.
  • Manage intake and database of new legal matters for the Legal Department.
  • Process subpoenas.
  • Photocopy/scan documents and order supplies.
  • Provide other general support for entire department in coordination with the second administrative assistant.
  • Assume paralegal duties after demonstrating proficiency in administrative skills.

Skills and Experience

  • Detail-oriented with excellent organizational, administrative, and communication skills.
  • Able to work as part of a team.
  • Capable of multitasking and meeting deadlines in fast-paced environment.
  • Excellent proofreading, editing, and grammatical skills.
  • Proficiency in all Microsoft Office applications; ability to learn proprietary databases.
  • Bachelor’s degree and prior administrative support experience.
  • Two-year commitment preferred.




Bachelors or better.

We’re the world’s largest local philanthropy.

That means we fund hundreds of nonprofits, local and global, to tackle today’s most pressing problems head-on. It means we’re able to move quickly in times of crises, because we have the relationships and resources already in place to get things done. And it means that we can leverage our collective voice to advocate more loudly for government dollars for people in need across our city.

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